eTims Services

eTIMS (Electronic Tax Invoice Management System) is a digital platform by the Kenya Revenue Authority (KRA) designed to enhance VAT compliance through real-time invoice transmission and reporting.

At TCC, we help you navigate, integrate, and comply with eTIMS seamlessly—so you can focus on growing your business, not chasing compliance.

Why eTIMS Compliance Matters

Mandatory for All VAT-Registered Businesses

(Deadline: 1 July 2024)

Non-Compliance Penalties:

Up to KES 1M or 2% of invoice value

Blocks VAT Refunds

If invoices aren’t eTIMS-compliant

Our eTIMS Services

1. eTIMS Registration & Onboarding
  • Full setup and registration with KRA.
  • Mapping of your business details to the eTIMS system.
  • Real-time technical support during the transition.
2. System Integration
  • Integration with your existing ERP, POS, or accounting software.
  • Support for cloud-based or device-based eTIMS setups.
  • Seamless data migration and testing.
3. eTIMS Training for Teams

  • Custom training for your finance and operations teams.

  • Hands-on workshops for eTIMS invoice creation and compliance.

  • User manuals and guides.

4. Real-Time Invoice Management
  • Real-time invoice generation and KRA submission.
  • Automatic syncing with KRA systems (no delays, no penalties).
  • Audit-ready invoice records.
5. eTIMS Device Provision & Support
  • Sourcing of eTIMS-compliant devices.
  • Configuration, deployment, and maintenance.
  • Device-based fallback for internet disruptions.
6. Ongoing Compliance Monitoring
  • Regular updates on KRA policy changes.
  • Monthly health checks on your eTIMS data.
  • Early warnings for compliance gaps.

Key Benefits

1. Avoid Costly KRA Penalties & Business Disruptions

⚠ "Non-compliant businesses face fines up to KES 1M or 2% of invoice value."
✅ Guaranteed compliance before July 2024 deadline
✅ Corrective action for past non-compliant invoices
✅ Zero penalty guarantee for clients on our maintenance plan

📌 Client Impact: Saved a Nakuru wholesaler KES 850,000 in avoided penalties.

2. Seamless Integration with Existing Systems

💻 "85% of businesses struggle with eTIMS-ERP compatibility."
✅ Plug-and-play solutions for QuickBooks, Xero, Sage
✅ Custom API development for proprietary systems
✅ Data migration without losing historical records

📌 Client Impact: A Nairobi law firm integrated eTIMS with their legacy system in 48 hours.

3. Recover & Protect Your VAT Refunds

💰 "30% of VAT refunds get blocked due to invoice errors."
✅ Automated validation of all VAT-eligible invoices
✅ Audit-proof documentation meeting KRA’s 5-year rule
✅ Refund optimization for export/zero-rated supplies

📌 Client Impact: A Mombasa exporter accelerated VAT refunds from 6 months to 3 weeks.

4. Boost Operational Efficiency

⏱ "Manual tax processes waste 11+ hours weekly."
✅ One-click invoice generation
✅ Auto-populated KRA fields (PINs, item codes)
✅ Real-time reporting dashboard

📌 Client Impact: A Thika supermarket chain cut billing time by 65%.

5. Future-Proof Your Tax Operations

🔮 "KRA updates eTIMS requirements quarterly."
✅ Automatic software updates
✅ Priority compliance alerts
✅ Dedicated account manager

📌 Client Impact: A manufacturing client avoided 3 compliance breaches through our proactive monitoring.